DONNELLY PUBLIC LIBRARY DISTRICT BOARD OF TRUSTEES
Tuesday, November 10th, 2020
Donnelly Public Library, 150 E. State St., Donnelly, ID
Regular Board Meeting Minutes
(Approved Tuesday December 8th, 2020)
- Call to Order @ 6:05pm
Call to order Laura Bettis
Board members present – Jean Keese, Laura Bettis, Lisa Andresen. Susan Dorris
Others present – JoAnn Fly .
Sherry Scheline (Director, Secretary)
Amanda Vrany (President of Friends of The Donnelly Library) 6:15
- Pledge
- Approval of Agenda – motion by Lisa , 2nd by Jean, all in favor, none opposed, motion carries
- Consent Agenda
Reading, correcting, approving or disposing of minutes of previous meeting.
Oct. 8th Budget Hearing change Amy Stavynnskyy to Amy Stavynskyy
Oct. 8th Special Meeting Lisa Andresen name spelling. Space on 8:24
Sept. 21st No corrections.
Sept 8th Regular meeting. No corrections.
Motion to approve minutes with corrections as noted by Lisa, 2nd by Susan, all in favor, none opposed, motion carries
Reports of Officers
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- Chair – Reminder LSO report due Dec. 1st, 2020 / Year end financials
- Treasurer- deferred to Joann. Joann to change titles of accounts “Building Fund Restricted.”
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Report of Library Contents needs updated.
- Call Insurance to re-establish current Library Contents
- Re-establish statement for financials regarding what is a donation? / what is a grant?
- Add newly acquired property as an asset.
- Journal Entry regarding Verizon needs to be completed.
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- Other officers – no reports
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- Director’s Report
- Policy and Procedure Review : Annual Review of Policies/Procedures and Employee Manual – ACTION Items
- Adopt new policy to review one or two policies per meeting
- Political Activity Policy
Motion to table by Lisa, 2nd bySusan, all in favor, none opposed, motion carries.
- New Business
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- Approve Year End FY19-20 financials – ACTION Items
- FY19-20 Year End P/L
- FY19-20 Year End Balance Sheet
- Allocate Carryover to Capital Improvement Fund
- Approve Year End FY19-20 financials – ACTION Items
Lisa made a motion to table year end financials to allow changes to be made. Jean 2nd, all in favor, none opposed, motion carries.
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- Update on lot acquisition and next steps – ACTION Items
- Encroachment issue
- Fencing and parking ( Sherry to talk to Lori regarding parking.)
- Zoning (Jean to contact P & Z regarding zoning)
- Update on lot acquisition and next steps – ACTION Items
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- Flooring – ACTION Item
Lisa made motion to authorize Library to spend $5500 on carpet / tile from Magnum Flooring, Jean 2nd, all in favor, none opposed, motion carries.
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- Friends MOU – ACTION Item
Lisa made a motion to present the MOU as presented to FODPL on Dec. 3rd, Jean 2nd. all in favor, none opposed, motion carries.
MOU presented to Amanda Vrany, Friends of The Donnelly Library President.
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- Lisa made a motion to set Board Meetings to the 2nd Tuesday of the month at 6:00 p.m., Jean 2nd, all in favor, none opposed, motion carries.
- Board of Trustees Vacancy/Resignation of Laura Bettis – ACTION Item Susan made a motion to accept resignation of Laura Bettis, Jean 2nd, all in favor, none opposed, motion carries.
- Questions/comments from the public
- Adjournment – motion to adjourn at 7:52 pm by Lisa, 2nd by Jean, all in favor, none opposed, motion carries.