DONNELLY PUBLIC LIBRARY DISTRICT BOARD OF TRUSTEES
Tuesday, September 8th, 2020
Donnelly Public Library, 150 E. State St., Donnelly, ID
Regular Board Meeting Minutes
- Call to Order @ 6:05pm
Call to order Laura Bettis
Board members present – Mary Stegner, Jean Keese, Laura Bettis, Lisa Andresen. Susan Dorris
Others present – JoAnn Fly.
Absent – Sherry Scheline
- Pledge
- Approval of Agenda – (delete words annual meeting ) motion by Jean , 2nd by Mary , all in favor, none opposed, motion carries
- Consent Agenda
Reading, correcting, approving or disposing of minutes of previous meeting. Motion to approve by Jean, 2nd by Mary, all in favor, none opposed, motion carries.
Laura discussed Volunteer Logs
Laura read Budget Meeting Minutes. Susan made a motion to approve , 2nd by Mary, all in favor, none opposed, motion carries.
Laura read prior meeting minutes Motion to approve by Jean, 2nd by Mary, all in favor, none opposed, motion carries.
Reports of Officers
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- Chair – Reminder of volunteer logs. Reported that the new Friends leadership is great.
- Treasurer- deferred to Joann. Discussion regarding need for Joann to create Journal entries. Decided that at the end of fiscal Laura and director would meet with JoAnn to complete all journal entries to properly designate grant funding. Some of the Journal entries that need to be included are Overdrive money ($2000 from Friends / $900 Library Budget). It was also discussed that money owed and not received from taxes should maybe be added to our budget report so that it is reflected for the future. Finance committee (Laura, Sherry, Lisa and Joann) will meet and make more specific categories. Laura to speak with Juan at Donnelly Fire regarding accounting for back taxes.
- Other officers – no reports
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- Policy and Procedure Review
Motion to table by Jean, 2nd by Mary, all in favor, none opposed, motion carries.
- Executive Session Employee Reviews
Lisa Andresen moved that the Board go into executive session pursuant to Idaho Code Sections 74-206(a) and 74-206(b) which allow for discussion of personnel matters in closed executive session.
Motion carried (unanimous). Notes of the Executive Session regarding employee reviews are in confidential personnel files.
- Reports of standing committees
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- Jean addressed potentially developing a grant program committee
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- Director Report – Director absent
- New Business
Lisa moved that we approve the budget as presented and that if the allowable amount of tax revenue is less than the $60,000 proposed, the excess be moved to the “other” income category.
Jean seconded the motion, motion passed (unanimous).
- Questions/comments from the public
- Adjournment – motion to adjourn at 7:37 pm by Lisa, 2nd by Jean, all in favor, none opposed, motion carries.