July_2021_Meeting_Minutes.docx
DONNELLY PUBLIC LIBRARY DISTRICT BOARD OF TRUSTEES
Tuesday, July 13, 2021
Donnelly Public Library, 150 E. State St., Donnelly, ID
Annual and Regular Meeting Minutes
- Called to Order at 6:02 PM
Call to order Madame Chair Mary Stegner
Trustees present: Mary Stegner, Susan Dorris, Lisa Andresen, and Camille Nelson
Others present: Annabelle Littlejohn - Pledge of Allegiance
- Approval of Agenda
Lisa A. motioned/Camille N. second/all in favor/motion carried
- Oaths of Office carried out by all present members
- Consent Agenda:
- With the correction of the two small typos, Lisa A. motioned/Camille N. second/motion carried to approve the June minutes.
Reports of officers:
- Chair: Sherry did not submit the finance reports on time. The deposits were provided, but the expenses were not in the Finance folder for JoAnne. Submitting the finance reports on time is imperative, especially with the impending Budget Hearing.
Mary sent out 2 policies for review, Patron Responsibilities and Conduct and the Communications Plan, to be discussed at a meeting upon Sherry’s return.
There was discussion of a need to move forward with the Building Committee/Strategic Planning in Jean’s absence. Mary will provide more details once she’s had an opportunity to discuss this further with Jean.
It was suggested that board members should check out the ICFL recording on the Importance of Strategic Planning, recorded in June 2021. - No other officers had anything to report.
- Director’s Report was read by Annabelle Littlejohn
- Unfinished Business
- Annual Review of Policies/Procedures and Employee Manual – ACTION Items
-This item was held for discussion until Sherry’s return.
- Updates on lot acquisition: the condition of the home with the land encroachment issue.
We are still waiting for 2 more estimates on the fence.
-Nothing additional to report
- New Business:
- Budget Hearing: It was decided that the Budget Hearing is tentatively set for August 3, 2021, with the August board meeting to directly follow, also noting this would move the regularly scheduled August meeting from August 10 to August 3 in order to ensure the Board will have a quorum.
Motion by Lisa A./Seconded by Susan D./Motion carried
A budget discussion continued, noting that the wages in the budget look low. Discussion continued around the concern that if the Library does not receive an applied for grant, expenses might look too low and there is a need to tie all budget expenses to the appropriate category/grant. Ultimately, all line items just need to add up to the totals.
It was also noted that we need to ask Sherry about the low amount allocated for “Media Subscriptions”.
- Budget Hearing: It was decided that the Budget Hearing is tentatively set for August 3, 2021, with the August board meeting to directly follow, also noting this would move the regularly scheduled August meeting from August 10 to August 3 in order to ensure the Board will have a quorum.
- Purple Bike Project: Still waiting on bikes. There was also discussion about concerns over painting the bikes purple, which would require the bikes to be completely taken apart and likely a bike mechanic to assist with putting the bikes back together. The idea of using purple stickers of some sort was floated as an alternative.
- Grants: Stibnite Foundation (Picnic Tables); no decision yet. ARPA Funds (cargo trailer); no decision yet. We will not reopen the budget until we hear. If we receive the grant, the budget will need to be adjusted.
- Questions/comments from the public – None.
- Adjournment
Motion by Susan D./Seconded by Camille N./Motion carried/Meeting was adjourned at 6:53PM
This notice is in compliance with Idaho Code 74-204 (Idaho Open Meeting Law).