July

Donnelly Public Library District

Minutes:  Budget Public Hearing/Regular Meeting, July 17, 2018 at DPLD

 

Members Present:  Laura Bettis, Susan Dorris, Jean Keese, Lisa Andresen, Lydia Edwards

 

Others Present:  Sherry Scheline, JoAnn Fly, Sarah Roach, Bill Willey

 

Call to order for budget meeting at 5:33 pm

 

Laura discusses budget.  Notice appeared in the Star News the week of 7/5/2018.

 

No comments from public.  Motion to close meeting by Laura Bettis, second by Jean Keese, all in favor, none opposed.  Public budget hearing closed 5:38 pm.

 

Call to order of regular meeting at 5:40 pm.

 

Officers sworn in by Bill Willey, County Commissioner.

 

Approval of agenda, all in favor, none opposed.

Approval of minutes of 9/19/2018 and 7/2/2018, all in favor, none opposed.

 

Discussion of recently received funds:

$20,000 from Laura Moore Cunningham grant

$10,000 gap year 2018

$10,000 for 2019

 

Finance Committee:  over $30,000 in bank, including $10,000 restricted to 2019

 

Officer Reports:

Chair:  Laura reports that things are going well and on track.

Vice Chair:  none

Treasurer:  JoAnn gives Treasurer’s Report.  Budget print out passed around for perusal.

Laura discusses library directors’ checking in and out on ipad with app.  App keeps

track of payroll.

Discussed funds held by the City of Donnelly:

Cheque from Laura Moore Cunningham Foundation for $50,000 to be made out to

DPLD

Cheque from city for Friends of Library due.  Laura will contact city clerk.

Friends of Library to give library funds for new printer

Secretary:  none

Clerk:  none

 

Reports of Standing Committees:  none

Reports of Special Committees:  none

 

July 17, 2018 Meeting Minutes Continued, Page 2

 

Tour of Library

 

General Discussion:

Soon to be implemented:  Idaho Share (interlibrary loan system)

Ebooks

 

Sherry discusses Friends of Library:  meeting July 18, 2018

Historic Roseberry Festival, made over $500.

Volunteers’ hours tracked

Mini grants for library from Friends

 

General discussion of property boundaries:  gas tanks possibly under building on

western boundary

Plot on east too expensive to purchase

City owns plot in rear of library; history

of ownership related

Used book stores:  Cascade; McCall

Bookmobile:  ideas include used RV, trailer

 

Unfinished Business:

Public Budget Hearing:  no objections

Motion to approve budget for Oct.1, 2018 to Sept. 30, 2018, by Laura, second by

Jean, all in favor, none opposed.

JoAnn is paid $40 per hour for 5 hours per month.  Line item under professional

services in budget.

 

Announcements:  none

Questions/comments from public:  none

 

Adjournment at 6:40 pm., Motion by Jean Keese, Second by Lydia Edwards, all in favor, none opposed.

 

 

August

Trustee Meeting August 21st, 2018

Donnelly Public Library District

Minutes: Regular Meeting, August 21, 2018

 

Board Members Present: Laura Bettis, Jean Keese

Others Present: Sherry Scheline, JoAnn Fly, Sarah Roach

 

Call to order 5:38 pm

 

Approval of agenda, none opposed.

 

Officer reports:

 

Chair: The most important document is the Donnelly Public Library District adopted budget. Laura meets with Juan Bonilla to discuss budget as the fire and the library districts are similar. Form L2 due September 7, 2018.

 

The hiring of a groundskeeper is a possibility for next summer.  Snow storage should be discussed with the city.  The hiring of a snow removal contractor should be considered.

How should the library track in-kind donations?

 

Vice Chair: none

 

Secretary: none

 

Clerk: none

 

Treasurer (presented by JoAnn Fly): Balance Sheet presented and discussed. Balance sheet needs to show restrictions, such as grants. JoAnn will do that. Profit and Loss sheet presented and discussed.  Sherry will divide memberships and fees and fines in Square.  LOT funds were awarded but haven’t been received yet.  Laura Moore Cunningham Foundation funds haven’t been received yet. Laura will contact the city regarding its status.

 

Unfinished Business: none

 

New Business: Jean gave a description of the Grand Opening: games, crafts, food, music, t-shirts for sale. Times are 3 to 5:30 for kids after school; ceremony at 5:30. Theme is to be changed.

Will we need an event permit?

Will we need our neighbors’ permission to use their property?

Will we need insurance?

 

Directors’ Reports:

Executive Director:

Building Report: Furnace has been serviced and repaired. It’s wired for AC but inadequate for a larger building. Box of the drip system has been replaced.

 

New printer.

 

Grants applied for: Rotary Club (received)–picnic table; chairs yet to be ordered

Idaho Community Foundation

Idaho Future Fund

Shelton (due Sept. 1, 2018) — Overdrive?

Grants must go through the Board.

Fundraising Strategic Plan: need three goals and look at other libraries’ plans by October meeting.

 

List of future board meeting dates distributed.

 

Staff Meetings–perhaps every other Thursday with a board member there

 

Program Director:

Idaho Library Association offers a grant to attend a conference ($250-$900).  Annual conference is Oct. 3-5 in Moscow.

 

Report on August 17 Consortium meeting in McCall

Discussion of Statistics: federally and state audits attendance annually. Counters are on order to track attendance.

 

Advantages of Talking Books discussed.

 

Discussion of the purchase of our own domain: the lili and our domain would be the same. Training by Edgar Correa is a possibility. He can come to Donnelly. We could possibly coordinate with other libraries. Cost should go in media/PR budget.

 

Group training grant through Idaho Commission of Libraries available and can receive up to $5000, It is offered annually and can be combined with other libraries.

 

Library Operations Manual needed.

 

Adjourn 7:46 pm

 

September

Donnelly Public Library District

Minutes:  Sept. 18, 2018  Regular Board Meeting

 

Board Members present:  Laura Bettis, Jean Keese, Susan Dorris, Lydia Justice Edwards

Others present:  Sherry Scheline, Susan Jenkins, JoAnn Fly, Tammy Angier, Sarah Roach

 

Meeting called to order at 5:32 pm.

 

Approval of agenda:  Lydia moves to accept agenda, all approve, none opposed.

 

Minutes of August 21 corrected:  Juan Bonilla, not Alvarez.  Lydia moves to accept corrected minutes.

 

Officer Reports:

Chair:  Laura hand delivered the L2 form to the County Clerk and will check to see if it’s approved.

Vice Chair:  none

Secretary:  Sarah reports on recent donations:  $1000 from anonymous donor; $100 for color printer; $200 from Hotel McCall for party items.

Clerk:  none

Treasurer:  JoAnn reports for Lisa:

1. $6,900 transferred from the City of Donnelly from what was remaining in the City library account, placed in general operations checking account.
2. $50,000 transferred from the City of Donnelly from building expansion fund, put in separate capital fund account, a money market with interest.  Chair will check on interest rate and get back to everyone.
3. Profit/loss balance sheet discussed.  Once the fiscal year begins October 1, JoAnn’s report will include a budgeted/actual comparison.
4. Printer cost moved to IT equipment account.
5. September 30 is the end of fiscal year and the October meeting should reflect what is budgeted.

 

Unfinished Business:  none

 

New Business:

Directors’ Reports:

Executive Director:  Plaque for Bill and Lenny; landscaping report: Ryan Baldwin of Boulder Creek Landscaping will be doing the work (bushes need trimming, chokecherry needs pruning, mowing and weed eating, on list for summer maintenance.)

Program Director:

1. Party this Friday
2. Regional Library STEM Conference, attended by Sherry, library got a Makey Makey for STEM programming.
3. Monthly Reports
4. First Annual Report for programming completed
5. Last Farmers’ Market Reading Club is tomorrow (9/19).
6. Awards for Reading Club (request for money to buy t-shirts). It was decided that the District will not pay for t-shirts for awards.  Lydia volunteered to fund personally.
7. Reading Club progress
8. Inventory (abundance of recent donations)
9. Shelves
10. ILA conference is the first week of October, Sherry and Tammy will be attending.

 

Announcements:  Sarah’s resignation as Executive Director and special board meeting possmay be needed to address staffing needs and structure.

 

Questions/Comments:

• Agendas and minutes are easiest to post publicly on the website by using a blogging format.
• New website should be perused at next meeting
• All have access to joint Google drives.
• Ms. Tunnel of the Progressive Club stopped by to tour the library and discuss the bean bags and shelving we applied for in a grant.
• Sherry discussed the grant with the school and after school program with the school.
• Lydia asked about after school program and conflict with Awanas program at church.  Sherry explained that she had a discussion with a church member and we voluntarily coordinated our program so it wouldn’t conflict with theirs.  She explained the benefits of the arrangement.  Laura discussed the need for more programming in the community and her goal to have a joint meeting with Donnelly Elementary, PLCA, 4H, the church, and other community resources to coordinate after school programming options in the community.

 

Susan Dorris moves to adjourn meeting. All approve, none opposed.  Meeting adjourned at 6:20.